Oral Presentations

Each oral session will be provided with an LCD projector, PC and Mac laptop computers, screen, microphone, and pointer. Presenters are not allowed to use personal projectors at the meeting.

All speakers are strongly encouraged to use the Speaker-Ready Room (REDWOOD B) to become familiar with the equipment and try out presentations (make sure movies work and images appear as desired); this will ensure the sessions run smoothly. The Speaker-Ready Room will be open during the following times:

Sunday: 4:00PM to 7:00PM
Monday: 7:00AM to 10:00AM, 12:30PM to 3:20PM, 6:00PM to 7:00PM
Tuesday: 7:00AM to 10:00AM, 12:30PM to 3:20PM, 6:00PM to 7:00PM
Wednesday: 7:00AM to 10:00AM, 12:00PM to 1:00PM
Thursday: 7:00AM to 10:00AM, 12:30PM to 3:20PM
Friday: 7:00AM to 8:00AM

Bring your presentation on a CD or USB-memory media (flash, thumb, USB drives) to the Speaker-Ready Room the day before your presentation (or earlier) to have your presentation loaded into the proper session.

Oral Presentation Schedule

Each oral presentation is limited to a total of 20 minutes. Your presentation should be prepared for completion in 15 minutes, leaving 5 minutes for questions and answers. The Session Chairs have been asked to keep strictly to the schedule, especially in the Parallel Sessions so we can maintain synchronization of talk times in both rooms.


Tips for Preparing and Saving your Oral Presentation

Microsoft PowerPoint and Adobe PDF files will be accepted for presentations. Use standard fonts (e.g. Arial, Helvetica, Times, etc.). Unusual fonts often will not display properly. Note that non-English versions of Microsoft and Adobe software often require fonts or drivers that will NOT be available on the symposium-provided laptops. If movies are embedded in the PowerPoint presentation, be sure the movies are saved with the presentation (in the same folder). Note that movies must be in DVD format - VHS movies cannot be projected.


Poster Presentations

The Posters will be on display from Monday evening through Thursday evening of the Symposium in the FOYER area of the Ballroom Level (Grand Hyatt).

Authors can begin setting up their displays at 3:00 PM on Monday, July 14th and should plan to leave them displayed through the afternoon of Thursday, July 17th. Assignment of poster presentations to specific board positions will be provided during registration.

The author-attended Poster Reception is scheduled for Tuesday, July 15th, 4:00 to 7:00 PM. All poster authors are requested to be in attendance at their posters during the Poster Reception.

Authors should remove your poster on Friday, April 16th morning. Any posters remaining in the room after 12:00PM on Friday will be disposed of.

Questions or Special Needs

If you have any questions or special needs such as a small table for display items (samples or laptop) please contact the Poster Chair Dr. Marcia Cooper ( as soon as possible.

Tips for Preparing your Poster Presentation